Meeting Minutes - Dec=
ember
22, 2008
PRESENT:
Parking/Name Badges-Greg Autry has been gracious enough to cont= inue free parking for the chapter lunches and the hard plastic name badges. Greg also took care of our parking= for today’s board meeting. = Thank you Greg.
New Committees-
1)&n= bsp; Houston having the largest health care area in the world, he thought he would implement a Health Care Round Table. Ralph Burdett accepted the chair position.
2)&n= bsp; The local chapter has never had a Chaplin Chair position. Tom reached out to = Butch Roberson accepted. In this new role, Butch will act as liaison between the Chapter the family of any Chapt= er member who passes or becomes seriously ill. Flowers will be sent on beha= lf of the Chapter. We will take this on a case-by-case basis, all agreed.
Butch Roberson started the Executive Committee meeting off with a prayer.
Treasury-
$6600.00 in Treasury
$6000.00 in Savings
Chris said that he could = send a “Did you remember to pay your dues” letter for the current year= in an attempt to collect more revenue.
The Chapter currently has approximately $116.00 balance due from the Region due to administrative err= ors due to timing of the transfer of Regional funds to the Regions bank account. Tom recommends we simply write this debt off. Everyone was in favor.
Secretary-Tom gave credit to Pam Duncan for being such a great chapter secretary for the past several years. Unfortunately she spent her entire= lunch taking minutes and never had the time to eat. Therefore, Tom recommended that Ann Marie Acree get a recorder so the meetings can be taped and the chapter reimburses her for the cost of the recorder. Everyone was in favor. Tom asked i= f Ann Marie could copy the board on the minutes before posting them to the web site. Tom would also like to = post board-meeting minutes to the web site as well. Everyone was in favor to all of the above.
Lunches-We have a current catering contract with the Renaissance Hotel for our monthly luncheons. We charge members = $30.00 PP and we pay $30.00 PP. Gues= ts get free meals, we pay audiovisual charges at $115.00/month. We are loosing about $450.00/month= and that adds up to 5K/year. The = chef wants to raise the lunch cost to $32-34.00 PP. Anything less than that the hotel = will give us a cold sandwich, chips and a brownie, therefore, Tom recommends we = look at other venues or raise the cost for the lunches by $5.00 PP. Instead of making the decision for= the chapter, Tom recommends we do a survey and post it to the web site on the lunches (when, where, time). At this time, Tom recommends we keep the status quo for January until we get the results back from the survey. We owe that to the members. However, we still don’t know exactly how much money is lost until we get the books. A motion was made on posting the s= urvey to the web site, all agreed.
Bruce Rodriguez has suppl= ied to the past board members a list of those members that have gone a significant amount of time without paying for lunches at all. The current treasury should still = have that information. The motion was that we go back and collect that money from those members, all agreed.
Plaques-We currently gave out very small plaques to our speakers and monthly award recipients. Tom suggested that we go back to the nicer large plaques. Mike Mason mentioned that those la= rge plaques were corporate sponsored. Tom made motion to go back to the large plaques even if without a corporate sponsor. All were in favor.
Professionalism-Speakers currently have to stand at the
podium. We now pay $35.00 for=
a
mixer. Tom suggests we invest in our own 4-channel mixer, label microphone =
and
two (2) additional wireless microphones.&n=
bsp;
It could cost anywhere between $400-1000.00 it would pay for itself =
in a
short amount of time. The com=
mittee
was in favor of buying quality equipment and voted to approve as much as
$1,500.00. Tom is willing to
purchase the microphone if the chapter will reimburse him. Bruce would be responsible for bri=
nging
the equipment to the meetings and other agreed to assist with the set up.
Speakers-Tim Manning not being present, Tom went over the sched= ule as it stood YTD. We have conf= irmed Howard Belfor for the January 21st meeting. Howard is a Regional VP for ADT and Chairmen for the Council for Physical Security. Tom has also been in touch with the following individuals who are open to speak to our group.
Jim Snyder, Global Security Manager, Conoco-Phillips
Mark Wright, Brook= field Properties
Bob Johnson, Execu= tive Director, National Assn for Information Destruction
John Cornyn, U.S. Senator
Kay Bailey Hutchinson, U.S. Senator
Adrian Garcia, She= riff Elect – Harris County
Mike Mason suggested U.S. Representative Ted Poe. Tom said he wanted the group to fo= cus on increasing our attendance at the lunches and the best way to do that is have good speakers.
Mike Crocker mentioned th= at the National Chair and Regional VP would like to attend a lunch of ours but we would have to invite them.
Golf-Chris Dempster, Darrin Dillon has all volunteered on this effort. We have to decide whe= n and where to hold it. Bob Cascino= also has agreed to assist again this year. Chris suggested we flip/flop golf with training. We are more interes= ted in quality then quantity. Our cu= rrent cost is $600.00/team. Do we strictly want to raise money or do we want to go the quality route? Mike Crocker suggested that if we = go the quality route for the members there would be more participation yielding mo= re money. A motion was made to m= ove the golf tournament to October, all agreed.
Seminars- In the past= , we have had as many as 125 people at these seminars. Tom asked if we could make the announcement as to theme & speakers for our training seminar at our February 2009 meeting. Will s= aid he should be able to get this information to the members by then and announce = it at that luncheon. Tom underst= ands that the attendees from the 2008 seminar still have not received their certificates. Tom wants to be able to hand out certificates by the end of t= he seminar when everyone leaves. Dave Parker has the license for continuing education. Will Prince will get with Dave and spearhead this for the seminar.
Scholarship Committee-Tom would like to appoint a scholarship committee so that when it comes time to give scholarship money, the chapter membership will know exactly whom the money went to. A motion was made that we appoint a scholarship committee before the golf tournament, all agreed.
Web Site-Tom asked Roger to look at the web site and see if we can’t post the speakers presentation on the web site? It was mentioned that we tried that before but it cost about $500.00. Chris thinks we can get it done for a lot less. Tom thought it would be nice to of= fer this option to members who cannot make it to the lunches. If they do view t= he presentations via the web site then we could possibly charge a fee, one fee= for members and another fee for nonmembers.&nb= sp; Tom is not sure we are utilizing our web site to the fullest. We also have two sponsors already = committed.
Continuing Education-Tom would like to see John Kahn keep a log= of C.E. to send to the state and to national.= We also need to post whatever forms are necessary to fill out for any continuing education that is available.
Tom would also like to se=
e us
have at least 3 more board
meetings in 2009 and have the chapter pay for them. The motion for the chapter to pay =
for
all Executive Committee meetings<=
/span>
as well as reimbursing
Family Outing-Tom suggested the chapter have a family type of outing like a BBQ, something low cost with games and on a Saturday. George Quinn never heard of anythi= ng like that before. If we did t= his we would be the first region to do something like this. Steve Gries, Social Events Chairma= n will be handling all the arrangements.
Allan J. Cross Award: We have received on applicant for this aw= ard; Jason Angel. It was suggested that we could have it be on a first come first serve basis as ASIS International does for the first 30 people. We would then send the name of the= first applicant received to ASIS Headquarters, all agreed.
Additional Committee F= ormed: Tom suggested we add a Space Center Committee to our chapter in an attempt = to make Clear Lake feel more like family. All agreed. Different Board members suggested individuals as potential Chairs. Tom agreed that he would make contact with these individuals and app= oint this committee.
Announcements- Mike Mason suggested that we make all these announcements in the upcoming newsletter.